System Development

Emani Software

Version 1 comprises the core modules of the system, at the heart of which is the Scheduler: the related modules are Personnel, Recruitment and Communications. Together this core system will provide the following functionality:

* Having entered the details of employees' shift patterns (which may repeat every one, two or more weeks), weekly, monthly and yearly 'planners' can be displayed and edited - allowing overtime and sickness/holidays etc. to be added. This provides the Practice Manager with an extremely efficient means of organising and monitoring all staff attendance and absence, as well as overtime reports for input to 3rd party Payroll systems;

* Partners' rotas and holidays can also be entered, viewed and edited, and Locum sessions can be added to the same view. As above, this provides an invaluable tool for planning, monitoring and displaying GP surgeries;

* Information on employees' jobs and pay grade details (current and historical), and their training, appraisal, disciplinary and grievance events, is organised in a way that ensures the Practice Manager can easlily (subject to appropriate password protection) maintain and access secure, up-to-date personnel records;

* For new vacancies the system facilitates the generation of all the appropriate documentation (invitations to interview, reference requests, person specification, interview schedule, offer/rejection letters, etc.), as well as the subsequent Contract of Employment, Job Description and Induction Programme: these can be built from editable templates or simply selected from previously saved versions. As well as allowing for significant time saving in the recruitment process, this facility ensures that the key documents are consistent and fully compliant with statutory requirements;

* Using the database of all the Practice's contacts (e.g. Partners, Employees, suppliers, PCT officers, hospitals/other providers, local/national authorities, professional bodies, etc.), memos, letters and faxes can be quickly generated, and saved. In addition to these documents, details of any other encounters (e.g. telephone calls, meetings) can also be entered, enabling the Practice Manager to maintain an extremely useful, searchable record of orders placed, promises made, faults logged, queries raised etc..

Some of the further PriDoc modules (see System Overview tab above) are planned for inclusion during 2009, so that the system will build up into a truly comprehensive and integrated GP management tool - the first of its kind. We are confident however that the core system provided as version 1 already has real value and will be of interest to many Practices.